Exclaimer adds UKG Ready link for employee data sync

Exclaimer has launched an integration with UKG Ready, extending its push into HR system integrations for employee data.

The integration allows organisations to pull employee attributes from UKG Ready into Exclaimer through BindBee, a third-party data aggregation partner. Updates to employee records in UKG Ready can then flow automatically into email signatures and meeting themes, including video call backgrounds and branding.

The announcement reflects a wider shift in how businesses manage employee identity data. HR systems such as Workday and UKG Ready are increasingly becoming the main source of employee information, while many communications tools still depend on older directory systems such as Active Directory or Google Directory.

That split has created an operational challenge for IT teams, which often have to keep multiple systems aligned as employees join, leave, or change roles. The issue affects routine tasks such as onboarding, promotions, department moves, and offboarding, where communication details need to stay current for compliance and consistency.

Research cited in Exclaimer's State of Business Email report suggests the burden remains significant. It found that 35% of global IT teams rank email signature management among their most time-consuming email tasks, while 80% still rely on manual methods or user self-service.

The same research points to a growing role for HR. In 16% of organisations, responsibility for email signatures sits with HR, second only to IT.

HR data shift

The launch follows Exclaimer's earlier integration with Workday. It now offers connectivity with both Workday and UKG Ready, positioning its product around businesses that want HR-managed systems to feed employee communications directly.

Organisations can choose which data fields are shared with Exclaimer. The integration operates on a read-only basis, which the company said is important for maintaining data integrity and meeting compliance requirements.

For UKG Ready users, the practical effect is to automate updates that might otherwise fall to IT administrators or individual employees. That can help reduce inconsistencies in outbound communications and speed setup for new staff.

Exclaimer also linked the launch to broader communications governance, arguing that central control over signatures and meeting branding is becoming more important as businesses manage a more fragmented mix of digital channels, especially in sectors where auditability and accuracy are closely watched.

Email remains a core business channel despite the spread of other communications tools. For many regulated organisations, even small errors in names, titles, disclaimers, or branding can create reputational or compliance risks. That is one reason companies continue to seek tighter control over employee-facing communications.

Exclaimer's product sits in that administrative layer. Rather than asking staff to update their own signature details, the system draws from approved records and applies changes centrally, reducing the risk of outdated information or inconsistent formatting.

Paul Hammond, Chief Product and Technology Officer at Exclaimer, linked the launch to the broader change in where companies keep trusted employee records.

"Organisations are increasingly looking to HR systems as the authoritative source for employee identity data, but many communication tools still rely on legacy directory structures that were never designed to manage dynamic HR-owned information," said Hammond. "With UKG Ready integration, we're helping organisations automate that connection between HR-managed employee data and business communications, reducing administrative overhead while ensuring every email remains accurate, compliant, and on brand."

Operational burden

The argument behind the integration is that employee data often changes faster than legacy directory structures can reflect without manual work. When HR updates one system and IT must mirror those changes elsewhere, delays can leave communications tools showing outdated titles, phone numbers, or department names.

That matters beyond presentation. In large organisations, signatures can carry regulated wording, legal notices, and approved branding, making them part of broader governance processes rather than a simple design choice.

The UKG Ready integration is available to Exclaimer Pro customers. Exclaimer says its software is used by more than 9 million users across 75,000 organisations worldwide, including large corporates, media groups, and public sector bodies.

Its customer list includes Sony, Mattel, Bank of America, NBC, the Government of Canada, the BBC, and the Academy Awards.